Whether it's due to a Holiday, such as Christmas, a vacation or any other reason, you may need to transmit payroll data earlier than usual.

In these situations, your employees' timesheets will not be complete, so you'll need to transmit actual data as well as the anticipated portion.

There are two ways to make advances payroll.

The first option is to export your payroll as you normally do, leaving any missing days.

You can then complete the missing days manually in your payroll software.

Here's how to do it:

Once the payroll is complete, be sure to reopen your pay period to allow your employees to clock in and out on as they would normally do.

This will allow you to compare hours paid in advance with hours clocked in, and make adjustments to the next payroll if necessary.

The second option is to complete manually the missing time entries on your employees timesheet based on the scheduled hours

When all employees time entries have been added manually. You can export the payroll as usual.

Once payroll is finished, you must go back to the time entries and delete any manual time entries you have added. You also need to delete time off entrance if you added any manually in the timesheets.

Employees will clock in and out like they regularly do which will give you access to actual worked hours for future readjustment.

You can adjust the difference in the next pay period. So add or subtract hours from employees if there were differences between the schedule and the timesheet following the advanced pay.

📌 Note that if you don't want your employees to clock in, simply keep the time entries you've created manually. You will however not be able to validate the difference between scheduled (paid) hours and hours worked.