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Understanding the Time Banks Balance

What is the difference between the current balance, approved and available balance of my banked time off hours and taken?

Mark Borham avatar
Written by Mark Borham
Updated over 3 weeks ago

By going to the “Time off” tab - “Banks” sub-section and clicking on the name of a user, you can view their time off bank balance. This balance is divided into four statuses:

  1. Current balance

  2. Approved

  3. Available

  4. Taken

A) Current balance

The current balance in the amount currently in their bank. This does not consider any future scheduled time offs, which brings us to the next point!

B) Approved

The number of hours that are scheduled in the future but not yet actually taken and visible in the time sheets.

Available

This is the net value of the current value - the pending value. So the number of hours that can still be assigned considering what will be assigned in the future.

Example : An employee was given 80 hours in his "Vacation" time bank and already has 24 hours of time off assigned in the schedule in two weeks. We then obtain a distribution like so:

Before his time off

  1. Current balance: 80h

  2. Pending balance: 24h

  3. Available balance: 56h

And once the time off passed

  1. Current balance: 56h

  2. Pending balance: 0h

  3. Available balance: 56h

D) Taken

Corresponds to the number of hours of leave used.

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