Employees can submit their availabilities through their web or mobile application. Here is a guide for them in that regard. You can also manually enter their availabilities in their profile ➡️ "Availabilities" tab. By default, when an employee submits a new availability list, you will need to approve it.

You can disable the need to approve changes to availabilities in the "Settings" menu ➡️ "Employee Scheduling" tab

A) Pending Availability Requests

  • Once a new availability is submitted you will be notified
  • All pending requests will be in the "Requests" menu ➡️ "Availabilities" tab
  • Click on any request you wish to review

B) Availability details

At the top of the request you will view:

  • The starting date of the new list (orange square)
  • The change in desired number of weekly hours (blue square)
  • Notes left by the employees (blue arrow)
  • List of the 5 last availability requests by this employee (orange arrow)

At the bottom of the request you will view:

  • The change for each day (if any)
  • Detail if it's a "preference" in green or "unavailability" in red

Note: By default employees are considered always available (if a time frame is left blank it will be considered as available)

C) Decision

Under the changes, you will be able to perform the following actions:

  • Approve
  • Decline
  • Comment:  Employees will be prompted to reply with additional info before you make your decision
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