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Managing Time Off Requests

How to manage time offs. Vacation management

Mark Borham avatar
Written by Mark Borham
Updated over 3 weeks ago

Your employees can send you their time off requests (or vacation requests) directly through the application. You will receive a notification once you receive a new request.

You can manage all time off requests in the "Time off" -> ''Time off request'' menu.


1- Managing a time off request

You can approve or reject time off request submitted by your employees.

To do this:

  1. Click on the “Time off” tab located in the main menu on the left

  2. Click on the “Time off request” sub-tab

  3. Select the request you want to manage

  4. Confirm the dates for which the employee is requesting a time off

  5. Select or confirm the time off type

  6. Select the paid days recorded for the time off

  7. Assign a location and position if necessary

  8. Confirm the justification if required by your organization

  9. Click on “Approve”

If no conflicts are detected, the request will be approved, the time off will be added to the schedule, and the employee will be notified.

If shifts conflict with the requests, you will receive a warning and can manage the conflicts directly through this window.

You will have the option to delete shifts, convert them to open shifts, or transfer them to another employee.

Note that you will also always be notified of schedule conflicts, approved time offs during the same period, and the employee's most recent time off request to help you determine whether you can approve the time off.

At any time, you can also leave a comment for the employee and/or deny the time off.


2- Modifying or cancelling a time off request

It is possible to modify or cancel a request that has already been approved.

To do so;

  1. Activate the “Approved” filter in the options on the left

  2. Click on the request

  3. Press “Edit” in the upper right corner


📌 Note that you can also approve a time off request directly via the scheduler or via the vacation planner.


If you are in the mobile manager app, follow this procedure instead

  • If you create the request for the employee yourself, follow this procedure instead

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