It is possible to add a time off to all employees at once. This bulk action is particularly helpful for Public Holidays.
Users of the Time and Attendance add-on can also automatically calculate the Public Holiday hours. More on that below.
🔴 If you have employees with multiple locations, please refer to the end of this article to know how to proceed
1- Create a mass time off via the scheduler
To create a bulk time off via the scheduler
Go to the “More” button located in the upper right corner
Click on “Create multiple time offs”
Choose the date
Select the type of leave
Press “Next”
Choose the duration to be paid for the leave
Essential Plan: You can choose a specific duration that will be applied uniformly to all employees. This duration can also be overridden in the “Settings” tab of the employee profile.
Time and Attendance Module: Hour calculation can be automated according to a formula based on hours worked. More details here.
Click on “Next” and confirm the creation of the time off.
After a confirmation message, the leave will be created in the schedule for your employees
📌 Note that mass creation will be based on the filters that are active at the time of creation (location, positions, name, etc.)
Employees who are assigned to more than one location
To ensure that you create your holidays only once per employee, be sure to select the filter “Employees with this main location” for each location in your organization before creating the bulk time off.
If your organization has 6 locations, you will need to create 6 bulk time offs per holiday by selecting this filter in the schedule.
If you do not select this filter, the time off will be created for all locations assigned to that employee.
😍 Did you know that Agendrix also allows you to enable automatic holidays so you can create your annual holidays automatically and easily?
Please see this article for more details.