Important: Public Holidays can be created en masse or individually in the Scheduler. Public Holidays can also be created in the timesheets directly. To create a public holiday for one employee, create a time-off and select the "Automatic" calculation option.
You can set a rule when creating a time off to calculate the Public Holiday Pay for each employee. You can set the rule while creating time offs in bulk.
This feature is only available for Time & Attendance users.
A) Calculation rule
Hours calculation
You can choose to divide worked hours by a predetermined number of days (i.e. 20)
You can choose to divide worked hours by the number of days the employee worked during the interval
For example, in Quebec you would divide the hours worked by the employee over the last 4 weeks by 20 (equivalent to 5%).
In BC, you will want to divide hours worked in the past 30 days by the number of days the employee worked. But the system won't detect if the employee worked less than 15 days in the past 30 days. So you'll need to delete manually time entries that are not qualified.
B) Holiday hours in the timesheet
Upon the day of the Public Holiday, Agendrix will automatically create a time entry for each employee with the holiday in their schedule. Only at that time will the number of hours be calculated.
💡 Extra tip: If you forgot to create the public holiday in advance, you can always create it manually in the timesheets! Simply:
1- Click on the "+" to add a time entry
2- Click on "Time off"
3- Choose the type of leave
4- Choose the calculation method
5- Save
The next time you export the payroll, the column "Public holiday" will show the number of hours resulting from the hours worked and the rule that you have set.
