A time off hours bank is always associated with an existing time off type.
To create a bank, you must:
Go under the "Settings" menu
Click on the "Time off" tab
Click on "Types and banks"
To add a new time off type and a new bank, click on “Add.” To activate the bank for an existing time off type, click on it.
Check the option “Track in a time bank”
You will then need to choose from three methods of allocating time: allowance (1), accrual (2), and manual allocation (3).
1- Allowance
The annual balance allows you to specify a balance (number of days) that will be automatically added to your employees' bank at the beginning of each year (according to the reference year defined in the general time off settings).
This allows you to:
Enter the default number of days that will be added to employees each year.
📌 This default balance can be overridden in the “Settings” tab of the employee's individual profile.
Determine whether the balance can be carried over after the end of the year.
Example: an employee ends the year with 2 days remaining. If carryover is allowed, 10 days will be added and they will therefore have a total of 12 days.
2- Accrual
With the cumulative method, leave hours accumulate with each pay period (at the end of the pay period), according to the settings you have configured.
📌 This setting can be changed in the “Settings” tab of the employee's individual profile.
You can choose to accumulate the days as a percentage of hours worked.
Example: 8% at each pay period.
Or as a fixed number of days
Example: 20 days per year, or 0.77 days per pay period
3- Manual
The manual allocation method allows you to manually add the desired balance to your employees' bank.
Please refer to this article to learn how to adjust leave bank balances.
4- Other options
No matter what allocation method you have chosen, you will also have the following options to set up;
Include in overtime
Ex. If the time off is included in overtime and your employee worked 35h and has a 8h time off, 3h hours would be considered in overtime for a 40h work week.
Display an alert when the balance becomes negative
Time off unit (hours or days)
Hours calculation method (manual or automatic)
Manual means you will manually input the time off duration. Automatic will calculate based on the hours worked in the previous x days (depending on how you set it up).
