When your pay period ends, you and your managers usually have a deadline by which all timesheets must be approved in order to transmit payroll data to your accounting system.
It is therefore possible to set an automatic pay period closing time, which will close the pay period at a set time, but also send reminders to managers at specific times to ensure that all timesheets are approved before the set time.
1- Activate the Automatic Pay Close Deadline Setting
Simply follow these steps to activate automatic pay period closing:
Click on the "Settings" tab in the main menu on the left
Click on the "Attendance" tab in the submenu
Click on the "Payroll Period" subcategory
This will automatically change the status of the pay period to "Closed" at the chosen time, leaving you to finalize it before exporting your payroll.
Please consult this article to find out how to finalize a payroll period.
2- Notifications
Setting up the automatic pay period closing setting also generates notifications that are sent to managers and administrators to remind them to go and approve the timesheets.
24 hours Before Automatic Closing:
Supervisors and managers receive a reminder to approve timesheets
1h Before Automatic Closing:
Supervisors and managers receive a reminder to approve timesheets.
If there are no alerts in the timesheets, no reminder will be sent.
At the Time of Automatic Closing:
Administrators are notified
24 Hours After Automatic Closing:
Administrators are notified
If the pay period is already finalized, no reminder will be sent.