In order to properly guide your employees on the type of request to use when they are absent, this article will explain the difference between availability management and time off requests.
1- Availability
If your employee wishes to share their new school schedule, a period of time each week when they will be unavailable (e.g., every Monday afternoon), or a short appointment, they can do so using the button with their initials and the “My availability” subsection.
*Please note that it is the unavailability that must be added, as the system considers the employee to be available at all times.
As a supervisor, manager, or administrator, you will be able to see your staff's availability via their profiles:
📌 1.1 Enable or disable availability management
As an administrator, you can choose whether or not to use availability management. To enable or disable it, follow the steps below:
1- Click on the “Settings” tab
2- Sub-section “Permission management”
3- Check or uncheck “Allow availability management”
If you would like more information about availability management, please refer to this article.
2- Time off requests
If your employee wishes to submit a request for a one-off absence, such as a sick day, a longer appointment, or their vacation weeks, it is recommended that they submit a time off request.
They can do this by clicking on the tab with their initials in the upper right corner and going to “My time off requests”.
📌 As a supervisor, manager, or administrator, you will be able to view your staff's leave requests via “Time off” - “Time off requests”.
If you would like more information about managing leave requests, click here!