Does your employee have an annual salary? No problem! You can enter the employee’s annual salary directly in their profile.
This article will show you how!
*Only the fixed number of weekly hours entered in “Remuneration” and paid time off will be sent to payroll.
How to modify the salary in the employee's profile
To add an annual salary for an employee who does not have a salary in Agendrix:
Go to the employee's profile via the "HR" tab
Click on the "Remuneration" tab
Click on "Add rate"
Click on "Change to annual salary"
Enter the salary information:
The annual salary will be divided by 52, then by the number of weekly contracted hours to calculate the hourly rate based on the salary
$55,000 for a 35-hour/week contract = $30.22/hour
Click "Confirm"
In the "Change to annual salary?" window, review the changes, then click "Change type". Scheduled remuneration changes will be canceled.
For an employee who already has a salary in Agendrix: simply click on the three dots and select "Edit active rate":
You can then follow steps 4 to 7 above.
Edit salary
Still in the "Remuneration" tab, you can change a salary or schedule an annual salary adjustment by clicking the three dots:
Change back to an hourly rate
To switch an employee on an annual salary back to an hourly rate:
In the "Remuneration" tab, click the three dots to the right of the active salary
Click "Edit salary"
Click "Change to hourly rate"
Enter the hourly rate, then click "Confirm"
In the "Change to hourly rate?" window, review the changes, then click "Change type"
📌 The remuneration type change applies immediately: it can't be scheduled. The employee's previous annual salary is recorded in their history.
Scheduler
Employees on an annual salary are not included in the labour cost budget calculation or in the labour cost report.
Timesheets and payroll
Employees on an annual salary do not need to clock in or out. If there are time entries, they are not included in payroll and overtime is not calculated. Furthermore, there will not be any alerts in these employees' timesheets.
In the timesheet, a banner indicates that the employee's pay is based on a fixed number of hours per week, and the "Annual employee" card shows their annual salary, weekly contracted hours and hourly rate. The employee also sees this banner in their own timesheet.
Only weekly contracted hours and paid time off are included when exporting data to your payroll system. If the employee is hired or leaves during the pay period, their contracted hours are prorated.
📌 If paid time off hours exceed the week's contracted hours, the warning "The amount of time off exceeds the employee's weekly working hours." is displayed.
📌 When banking overtime for all, employees on an annual salary are excluded by default. To include them, check the "Apply bulk bank adjustments to employees on an annual salary" option. See How to bank overtime.
Note: automatic premiums will not be applied to these employees.
To manage employees with an hourly rate, consult this article!