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Set Individual Time and Attendance Settings for a Specific Employee
Set Individual Time and Attendance Settings for a Specific Employee

How to customize the clocking rules for a specific employee or department.

Mark Borham avatar
Written by Mark Borham
Updated over a week ago

By default, the organization settings apply to every employee. However, some of our “Time & Attendance” settings can be scoped at the employee level. This can be particularly useful, by example :

  • For the employees who don’t need to clock in (such as managers)

  • On the contrary, for those who simply require stricter or looser clocking rules

  • For employees with certain positions

A) Accessing the Settings

  1. Go to the employee profile from the "HR" -> “Employees” menu

  2. Click on “Settings”, and then go down to “Time and Attendance”

B) Employees that don't need to clock

If an employee doesn’t need to clock in, you may check the following box:

Scheduled hours will be directly sent to the time sheets as shifts will take place.

MPORTANT

The automatic transfer will take place after the end of the scheduled shift. Changes from past scheduled shifts won’t carry over. See this article for more details.

C) Ways to Clock

You can override the organization settings and dictate what employees can clock in what fashion.

You can also allow specific employees to clock outside of the radius

D) Override the organization's time clock settings

This employee needs to be scheduled in order to clock in

If you activate this setting, it will prevent the employee from clocking if a shift was not planned for that time. You can also give him/her a time window within which clocking in advance will be allowed

Use the shift's planned start time when this employee clocks earlier than planned

This setting is strongly recommended.

Whenever the employee clocks in earlier than planned and within the specified time window, the timesheet will automatically set the clock-in time to the planned start time. However, If the employee clocks before the window, the time entry will not be applied.

IMPORTANT
​If the employee clocks in late, Agendrix will not re-adjust the time entry.

Automatically adjust the CLOCK OUT time

Same concept as the clock in time but for the OUT time.

Whenever the employee clocks out later than planned, the timesheet will bring back the clock-out time to the planned end time. However, all clock out times that will be after the affected window will not be adjusted and will require approbation.

IMPORTANT

If the employee clocks out before the scheduled end, we will not automatically adjust.

E) Override the organization's working hours staggering settings

This setting will let you calculate the overtime hours of this employee on a total over the pay period instead of weekly. Ex: overtime over 80 hours spread over 2 weeks rather than after 40 hours each week.

F) Biometry

If the option to take a photo when your employees clocks on a fixed terminal is activated, you will have this setting activated in your employees profile.

In the event that an employee does not give his consent for the biometric analysis to be performed, you will have to deactivate it by clicking on it .****Link vers l'article

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